An email to a teacher, principal or employer is read before anyone meets you. Give it a clear subject line, a polite greeting (“Dear Ma’am,”), one line on why you are writing, the details in short paragraphs, a thank-you line, a sign-off (“Regards,”) and your full name. Use an email ID based on your name, mention any attachment and read it once more before you press Send.
Order: subject line → greeting → why you are writing → details → a polite thank-you line → sign-off → your full name.
Good habits: a clear subject, short paragraphs, checked spelling, a named attachment, an email ID based on your name.
Poor habits: no subject, ALL CAPITALS, emojis to a principal, text-message spelling, one huge paragraph, no name at the end. Follow up politely after a few working days.
Use it for: Leave applications, certificate requests, college and scholarship queries, internship applications and project emails.
Worked example: 📧 Good or poor email habit: no subject line? → a poor email habit
Without a subject, the reader cannot tell what the email is about — it may be missed.
So it is a poor email habit.
Check: Try it: write (do not send) an email asking your school office for a bonafide certificate, with a subject, greeting, sign-off and name ✓
Work it out in your head or on paper, then tap your answer — or type it and press Check. Stuck? Press “Show me how”.
Right: 0 · Tried: 0
🏁 Lesson 4 test
20 questions. Check each answer, then go to the next one. Get 16 or more right to pass.
🏅 Sign in with Google to earn the
📧 Email Etiquette Expert badge when you pass — and a certificate when you finish all 8 lessons of
Part 1 · Communication skills. You can still take the test without signing in.
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